Driver Management Supervisor

We are seeking a highly organized and proac ve Fleet Opera ons Supervisor to oversee vehicle tracking, driver management, and compliance for our fleet opera ons. The ideal candidate will ensure seamless coordina on between drivers, vehicles, and stakeholders while maintaining high opera onal efficiency.

Key Responsibili es:
1. Vehicle Tracking & Monitoring
 Monitor and track all assigned vehicles to ensure opmal movement and performance.
 Maintain accurate records of vehicle loca ons, usage, and downmes.
 Report any discrepancies or devia ons from assigned routes to management.
2. Fleet Handover and Takeover
 Ensure proper documenta on and verifica on during vehicle handover and takeover.
 Conduct pre- and post-shi vehicle inspec ons, documen ng damages, fuel levels, and vehicle condi ons.
 Maintain a logbook to track vehicle handovers and takeovers.
3. Coordina on with Finance for Expense Payments
 Ensure mely submission of opera onal expenses (tolls, fines, RTO fees, etc.) for reimbursement.
 Liaise with the client’s finance department to ensure prompt payment processing.
 Maintain up-to-date expense records and payment status reports.
4. Driver Availability & Scheduling
 Maintain a roster of available drivers and ensure opera onal readiness.
 Coordinate driver schedules to prevent shortages or delays.
 Arrange for replacement drivers in case of absenteeism or emergencies.
5. Repor ng & Documenta on
 Prepare daily, weekly, and monthly reports on vehicle tracking, fleet opera ons, driver availability, and pending
payments.
 Document incidents, breakdowns, and accidents and report them to the concerned authori es.
 Ensure compliance with all safety and opera onal protocols.
6. Compliance & Opera onal Standards
 Ensure adherence to agreements between the company and clients.
 Maintain compliance with transporta on regula ons and statutory requirements.
 Implement best prac ces to improve efficiency and minimize disrup ons.
7. Performance Metrics
 Ensure 100% vehicle tracking with zero discrepancies.
 Maintain a seamless fleet handover/takeover process.
 Submit all expenses for payment within the agreed meframe.
 Maintain a minimum driver availability of 95%.